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How to protect any iWork document with a password

Here’s a quick step-by-step guide to show you how to password protect any Pages, Numbers or Keynote file with a password. Perfect for keeping your files even more secure!

Step 1
Open up the file you wish to protect. Make sure you are within Pages, Numbers or Keynote. Then click on the Inspector icon (i). It’s in the toolbar on the right hand side.

Step 2
Click on the the top left icon within the Inspector. This is the ‘Document’ inspector. At the bottom of the window check/tick the box labels ‘ Require a password to open’.

numbers password 2

Step 3
Enter a new password twice and choose a hint in case you forget.

numbers password1

Step 4
Save your file and your done! Next time (and everytime) you open this file, you will need to enter the correct password before you can view and edit it.

Trusted Certified Apple Pro

I'm Luke, I used to work for Apple in Southampton as a trainer and technician. I am also a qualified Apple Pro with certifications in Aperture 3 and Final Cut Pro. I am also a qualified school teacher and work part-time at a school in the New forest.

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Trusted Mac Teacher

We asked for Luke to come in for a training day with our staff since we were taking over the running of a Mac office and all had very little experience of using them. We found the half a day of training exceptionally useful. We were taught basic things, however we could already see that they would greatly increase our productivity and understanding of how to get the best out of using the Mac computers. The session was the best of both worlds of being taught the basics that we were lacking but without going too basic and wasting time. Will definitely be getting Luke back in again soon!

Stuart, Southampton

Thank you Luke for sorting out all my Apple issues! Luke was able to set up my multiple computers, phones and iPads with home and business email and calendar accounts. I have used his services multiple times and he always knows what to do, from printers, wifi and fix any issues whenever my Mac breaks or I need help with Office apps. Highly recommended.

K Van Der Vorm, Lymington